Every student has to go through the features of an admission management system once a year whether they are admitting themselves to an entirely new school, university, or not. This is because as per the regulations of a general institution, every student has to re-admit to the same school or some other school, or a session before the beginning of the semester. The problem arises when the institution has a really large number of students who are signing up every year, it gets difficult for the office staff to manually do all the work. Although some processes of the admission management are automatic, the manual work does get a little impending and overburdening for the school staff every time this time of the year comes around.
Since this problem, institutions have taken a digital take on it. There is no better time to apply digital solutions to things than the present times, where it is quite literally the only thing that has proven beneficial. Even classes and other activities are held over a school learning management system.
Meaning of admission management system
An admission management system or software is a tool that helps institutions to allow easy enrolment processes for students. It lets parents and students view information about the school, check their eligibility, & up on the institution’s homepage to receive follow-ups. In short, an attendance management system will allow students to go through the entire admission procedure without having to officially visit the institution. This system maintains complete clarity so students don’t have to worry about data theft or document misuse.
The admission management system was an innovative measure to relieve school administration from the task of manually having to document student data, and carry on the process of admissions involving lots of paperwork.
Why does an institution need an admission management system?
There are two perspectives to look into the reasons behind getting an admission management system. From the point of view of the school administration, they need to introduce reforms to keep up with globalization trends and provide easy solutions to parents and students. Other, with a profit motive where they can cut down costs. Here are some specific reasons based on these two categories;
- For increasing the admission ratio and inquiry ratio for students since a separate admission management system in the school learning management system grabs attention.
- Overcoming the challenges of inefficient student tracking in real time. Following up on leads constantly is difficult for office staff, but an admission management system is efficient since it is an AI technology.
- To separate school activities from admission-related activities, so that students can land up on the right portal without any confusion between different learning portals.
How does a school admission management system help?
Resources
Previously schools and other institutions used to generate inquiries through traditional ads or referrals over emails, messages, and so on. With time, the methods of generating inquiries have also changed. Schools can now use social media, offline ads, publisher integrations, websites, and multiple channel partners as a means of resource and inquiry collection.
Application status
Both, students and institutions can track an application status through an admission management system. Students can check how many steps they have completed whether it has gone for reviewing, and which criteria they did not meet up to in case the admission process was rejected. Colleges, universities, and schools can also track application status and check up information about whether the application has been paid for and screening feedback was reviewed.
Counselor and student portals
A student or counselor portal is designed to make the enrolment process easier where the individual is designated to inform students filling out the forms. They guide students in the process, and help them select the right course suited according to their grades and interests, schedule interviews or examinations, and provide course details once selected. This counselor portal can also be replaced by an FAQ sheet, but it is not as useful as a real-time counselor. Institutions need to invest in such things and only a well-formed administration would provide this option.
Automatic selection process
Besides the obvious, an admission management system also has certain filters through which only the most relevant applicants’ forms are passed, while others that do not meet the criteria of the selection process are automatically rejected to streamline and narrow down admission management.